If your business generates a lot of invoices statements, mailshots and other documentation that needs to be sent out; you and your employees may have spent a lot of time folding these, then inserting them into individual envelopes and closing them up, ready for posting. You know only too well how much time and effort needs to be spent on this kind of task.
Did you know, however, that there are some devices out there that can help with these time-consuming and, let’s be honest, dull tasks? These are known as folding machines and if you are not convinced that anything like this is useful for your business, we have highlighted the main reasons why your company needs one.
As noted above, a folding machine is able to automatically get through more mailing items than one of your employees doing it manually. Even if your mail packers are highly experienced and have this task down to a fine-art, they may only be able to sort one or two hundred in an hour; it is nothing compared to the average of 1,3000 in an hour that even the cheaper, starter-level machines are capable of.
As folding machines have the ability to improve the efficiency of your operations because it can reduce the number of hours your company needs to spend packing mail. Consider the possibilities it presents you for saving money. Normally, you may need to have a team of mail packers working at manually folding and inserting items into envelopes. With an automatic machine, however, this process can be completed without the need for as many members of staff working on this one task. Not only will this save money, but it will also mean you can make better use of those staff members who would be performing mail duties and give them other jobs.
If you have ever spent any amount of time folding and inserting invoices, statements and other mail into envelopes you will know how hard it is to maintain a level of consistency. It is unlikely that you will be able to fold and insert each and every piece of mail the same way. This can cause various problems such as envelopes not being sealed properly, the addresses not being lined up properly with the window on the front of the envelopes, crooked and crumpled folds and items not being put in the correct envelopes or any envelopes at all.
When you use a folding machine for these kinds of tasks, however, this kind of issues related to human error and inconsistency are eliminated.
Last, but not least, when you have mail manually folded, inserted and packed it is easy to lose accuracy. Staff get tired and when fatigue starts to set in, particularly when carrying out repetitive tasks, mistakes happen. Letters get mixed up. Some customers get more than one letter, while others get one. The current generation of folding machines has advanced features that help to limit these mistakes from happening. These features include bar-code matching and double document detection.
Although the upfront cost may seem like a lot of money, when you consider the benefits outlined above, it’s easy to see how quickly you could have a return on investment from purchasing a folding machine. In the long run, it would not only save you money but also save you time, energy and even workforce. You will have more money to spend on other important aspects of your business and you will have staff that you can reassign to different positions and roles.