Thanks to the improvements in recent technologies, there have never been better times to go paperless. The rapid spread of internet, smartphone and other portable computing devices has made the whole process a lot easier. While earlier businesses needed more detailed preparations, modern businesses don’t have to go through all these steps. With a few simple steps, you can easily move towards the paperless goal. Below, I will shared X effective tips to boost your paperless efforts.
Get the Documents Scanned
When people talk about going paperless, the most common excuse they use is the existing pile of physical documents. They argue that digitizing these documents will take a lot of time and effort. While that is true, it is not a valid reason at all. The time and effort you invest in digitizing your documents will be well worth of the investment. And if you don’t want to allocate resources for this task, there are some professional services which will do this for you. Some of these companies will even pick up the documents and send them back once they are converted into digital documents.
Use Your Smartphone
Another useful trick in going paperless is to use your smartphone. There are various apps for scanning your bills and save them as PDF. You can get these apps for both iOS and Android devices. Just choose the app which suits your requirements and make it a habit to scan any paper bill, receipt or other document you receive. What’s more, some apps are also provided with OCR feature. That means you can extract and save information from the scanned documents. Doing this on a continuous basis can help you store the necessary documents on the cloud and access them from anywhere.
Get a Scanner
When you want to go paperless, getting a scanner is one of the initial steps. If you have a multi-functional printer, chances are higher that your printer includes the scanning facility as well. In that case, you can get started with the one you have at your disposal. However, if you want to scan a lot of documents on a regular basis, it is wise to get an actual scanner. This portable device will ensure a better and faster scanning process.
Request Your Bills in PDF
Since the paperless is nothing new and is growing traction at a rapid rate, most businesses are adapting their processes to follow this approach. As a result, these businesses now provide the option of receiving your bills, receipts, forms and other documents as PDF. Whenever possible, you should choose a company which provides digital documents. This will make it a lot easier to make your business paperless.
Going paperless comes with different types of benefits. Along with the reduced costs and productivity boost, this is good for the environment as well. If you haven’t started your paperless journey yet, get started with the steps described above and let me know how they work out for you.